How to Book Performers and Acts

Whether you're an agent booking performers for clients or a performer or supplier booking additional acts, Giggio makes it easy to manage bookings, contracts, payments, and communication - all in one place.

Before You Start

Make sure the act or performer is already added to the Performers section in Giggio.
 

Booking a Performer

1. Go to a confirmed event.
2. Click on the Book Acts tab.
3. Use the dropdown or search field to find the performer you want to book.
4. Enter:
   
   • The specific act name
   • Dress code (inherited from the event, but editable.
   • The fee you’re paying the act
      💡 Clients do not see this fee, and acts do not see what the client is paying.
   • Event Contact details (pre-filled, but can be updated)
   • Any notes specific to this act
      
5. Click Add Performer to Event. The act will appear below with the status Enquiry.
    

Generating and Sending a Contract

1. Click Generate Contract to create a PDF contract for the performer.
2. The status will change to Generated.
3. Click More Actions > Email Contract.
4. The email includes a confirmation link the performer can click to agree online.
    

Tracking Confirmation Status

• Until confirmed, a warning appears on both the event record, event overview and dashboard.
• Once the performer confirms, the status updates to Confirmed and the warning changes.
   

Performer Job Sheets

Confirmed performers get access to a job sheet containing all contract details.

• You can add extra information using Job Sheet Notes.
• Notes appear directly on the performer's job sheet.
• Performers can bookmark their Gig Overview page (link available on their performer record).
  
  • This shows all upcoming gigs and links directly to each job sheet.
     

Financial Tracking and Payments

• On the Reports page, you’ll see:
  
  1. The fee charged to the client
  2. The fee paid to the performer
  3. These are also visualized in a bar chart
• Giggio alerts you on the dashboard when a performer invoice is due.
• When you receive their invoice:
  
  1. Enter the invoice reference
  2. Click Save Invoice Number
  3. Add the payment date
  4. Click Mark as Paid
  5. The dashboard notification will clear
      

You can report all performer payments using the Performer Fees Report.

Summary

Giggio helps you manage performer bookings efficiently by:

• Keeping acts and events organised
• Automating contract generation and confirmation
• Tracking payments and invoices
• Giving performers access to up-to-date job details
  
   

Need more help? Visit getgiggio.com and head to the Tutorials section for step-by-step guides.